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When you open Vivi for the first time, you will be asked to select your organisation, which is the school to which you belong.

Select Organisation Screen

  1. Enter the name of your organisation. If you're not sure what this is, please contact your IT Administrator.
  2. As you type, the list of organisations will be alphabetically filtered. The name of your organisation will appear as a button for selecting.

Log in Screen

Log in with your username and password, and press the Log in button.

In most instances, you will use the same username and password that you use at your school or college.

Sign Up Screen

Enter your name, email address and password to create a Vivi account.

As a teacher, select the "I'm a Teacher" radio button.

When all fields are complete, press the Sign Up button.

Rooms Screen

After successfully logging in, you will be presented with a list of all available rooms.

You can search for the room you wish to join. Alphabetical filtering allows you to easily find your room. You can also re-join a recently visited room, which will be listed at the top.

To join a room, simply select the room’s name.

Inactive rooms are greyed out. Please see your IT Administrator if you wish to connect to an inactive room.

Location Select Screen

If your organisation has multiple locations, you will see the Location Select Screen before the rooms list. Simply choose the location you are in and it will then filter the rooms list for you.

Vivi will remember your choice for the next time you log in. If you ever need to change rooms, you can click back from the rooms list to change your location.

Room Code Screen

Room codes are an optional feature and provide an extra layer of privacy, where required. If a room code is enabled, you will be required to enter this code to connect.

The room code can be found on the room's TV or projector screen, or any other connected devices in the room running Vivi. 

Turning room codes off and on is done in Room Settings.

Room Codes and Open Access

Room Codes are an optional feature to add an extra layer of privacy, where required. When the Room Code feature is enabled, users must enter a 4-digit on-screen code when they wish to join a room. The room code appears on the room's TV or Projector screen, in the bottom left hand corner. This will also overlay in the left hand corner when another presenter tries to connect and someone is currently presenting.

Open Access is an optional feature which allows any user to connect and present. This feature enables all buttons on the student Vivi interface. The Open Access feature is typically used in libraries, common areas and classrooms for lunch time or after school student gatherings when a teacher facilitator may not be present.

Room Code

Open Access

If the padlock icon is closed, only the presenter can access the room’s main TV or Projector screen, or permit others to access it. 

If the padlock icon is open, the Open Access feature has been enabled. Any user will be able to freely connect and present.

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