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It is possible to update Outlook to be able to book a Vivi when creating a meeting.

Please note: the location of "Add-Ins" within Outlook will vary from version to version. Refer to the Microsoft Office support website for instructions for your particular version.

To install the Vivi Outlook Add-In

  • Open Outlook on your device.
  • Select the "Home" ribbon and click the "Store" under "Add-Ins".
  • Select "My Add-Ins" on the left-hand side.
  • Under "Custom Add-Ins" select "+ Add a Custom Add-In".
  • From the drop-down list, choose "Add from URL".
  • In the text box that appears, enter this URL:
  • The app should now appear in your custom Add-Ins

Calendar invite with the Vivi icon

To use the Vivi Outlook Add-In:

  • Create a new appointment or meeting in Outlook. On the meeting window, you will now see a Vivi icon. By pressing this icon this will enable you to book a Vivi with your meeting or appointment.
  • After pressing the icon, you will get a list of Vivi-enabled rooms available in your organisation.
  • Select the room you would like to use and hit confirm.
  • This will now add a link to your meeting that all users can use to connect to the Vivi.
  • Please note: If the meeting is going to have people from outside your organisation, make sure you add a guest code to the meeting invite.
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