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The organisation page allows organisation level settings to be managed. To view the organisation settings, select the "Organisation" link in Vivi Central. The organisation name and a short summary will be displayed. If you manage more than one organisation, they will all be listed on this screen. Refer to the "Managing More Than One Organisation" section for more information.

List of organisations that can be managed

Select your organisation name to load the organisation administration menu. The menu will appear at the top of the screen, along with some details about the organisation. To modify the organisation name, please contact Vivi Support.

Organisation administration menu and details page

Some other generic details about the organisation are located under the "Geolocation" tab. An example is shown below. To modify these details, please contact Vivi Support.

Example Geolocation details

Short Names

When users log in to the Vivi App, they need to first select an organisation to log in to.

To make it easier to search for your organisation, a number of different names can be configured.

These can include common names and misspellings for the organisation.

To set short names:

  • Select the "Organisation" link in Vivi Central.
  • Select the "Short Names" link in the menu at the top of the screen.
  • Click on "Edit".
  • Add/update as many short names as needed. Short names can only include lower case letters and numbers. No spaces or symbols are allowed. To add a short name, click on the plus symbol and enter the new short name.
  • Click on the minus sign to remove any short names that are no longer required.
  • Click "Update" to save the changes.

Example short names for "Vivi Example High School"

Update Notifications

Users can be notified via an on-screen message when an updated version of the Vivi App is available.

This setting is usually enabled for bring-your-own-device organisations, and disabled for organisations that manage the deployment of software in their environment.

To modify the update notification setting:

  • Select the "Organisation" link in Vivi Central. This will take you to the details screen.
  • Click "Edit".
  • Tick the box next to "Enable Update Notifications" to enable notifications, or untick the box to disable notifications.
  • Select "Save Changes" to save.

Enable update notifications setting

Enterprise Provisioning

There are a number of enterprise-wide provisioning settings that affect the user experience when they first sign up to use the Vivi app.

Some of the features relate to using Vivi standard authentication, and are covered in the User Management chapter.

End user licensing agreement (EULA)

User behaviour information is captured in order to provide analytics. As a result, all users of the system need to consent to share their information.

When a user logs in to their Vivi App for the first time, it will present them with the End User Licence Agreement.

Organisations can agree on behalf of their users if they already have system usage agreements in place.

Note that once this is selected, it cannot be turned off without contacting Vivi Support.

To accept the End User Licence Agreement on behalf of all users:

  • Select the "Organisation" link in Vivi Central.
  • Select the "Licensing" link.
  • Click "Edit".
  • Select the box next to "EULA".
  • Click on "Save Changes".

End User Licence Agreement setting

Managing More Than One Organisation

If you manage multiple Vivi Accounts – for example, if you provide Shared ICT Services – you may wish to contact Vivi about setting up a "Super Administrator" Account.

Super Admins can manage multiple Vivi accounts without needing additional logins; the individual accounts can still maintain their own local administrators and view their own Vivi environments – this simply adds an additional management level.

Vivi have several examples of this approach working well for School Associations and Managed Service Providers. Please contact Vivi Support directly if this applies to you.

One of the primary benefits of Super Admin accounts is that the parent organisation can provide inheritance for shared Active Directory instances. This works with both SAML and LDAP and requires only that each student account has a unique identification number applied.

Please note: The steps in this Admin Guide are written for administrators who manage one organisation. If you manage multiple organisations, you will often need to select the organisation that you want to manage when modifying the configuration.

The left menu is also updated to have an "Organisations" link, instead of the "Organisation" link that is referred to in this Admin Guide.

Splash Management

Each organisation can have a default splash background.

To set the default organisation splash background:

  • Upload the required image. The image type must be set to "Splash and emergencies".
  • Under the "Organisation" link in Vivi Central, select the "Splashes" link.
  • The screen will show if a custom splash has been set. The organisation wide splash will have a "Type" of "Organisation".
  • If a default has not already been set, click "Assign Splash".
    • If required, set the organisation that the splash applies to.
    • Set the "Type" to "Organisation-Wide Default".
    • Click "Choose Existing" to choose the splash image from the media library.
    • Click "Assign Splash" to save changes.
  • If an existing default splash exists, you will need to edit it instead.
    • Click on the name of the image. This will be in the "Assignment" column.
    • Click "Edit".
    • Click "Choose Existing" to choose the splash image from the media library.
    • Click "Save Changes".

To remove the default organisation splash background:

  • Under the "Organisation" link in Vivi Central, select the "Splashes" link.
  • The screen will show if a custom splash has been set. The "Type" of splash will be shown as "Organisation".
  • Click "Unassign" to remove it as the default splash screen. The image will still remain in the media library.

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